Digital waste tracking for waste sites in Wales
Listed on GOV.UK as a compatible software providerDigital waste tracking has applied in Wales since 1 October 2026, at the same time as England. Permitted waste receiving sites in Wales must record every incoming load and submit it to DEFRA within two working days, with Natural Resources Wales enforcing the rules here. If your site is already set up, this page is the quick reference. If it is not, the catch-up is quicker than you might fear.
What the duty asks of a Welsh site
Each load arriving at your site becomes a record: the waste code, the description and weight, the carrier details, the arrival time, and a signature. The record goes to the service within two working days of the day after the load arrives, the same window that applies across the UK, and the same UK-wide service run by DEFRA sits behind it. Only the regulator changes with the border: NRW in Wales, the Environment Agency in England.
If you already hold a permit to receive waste, you are the site type this applies to. The who needs DWTS guide settles any borderline cases.
Welsh carriers, checked in the same step
The carrier registration number is a mandatory field, and checking it against the wrong register is a common failure. LoadLog's carrier lookup covers all four UK public registers, Wales included, so a carrier registered in Wales is checked as the record is created, in the same step as one registered in England. A number that does not match the register is flagged while the driver is still at the gate, not discovered by a rejection later.
If your site is not set up yet
The duty is live, and every load carries its own two working day window, so a site that is not set up is letting windows close with each delivery. The fix is a good deal quicker than the worry: create an account, register your organisation and connect the API code following our register guide, then start recording from the next load. Loads that already arrived before you were ready can be brought across in a batch, so the backlog clears in an afternoon rather than a week.
The missed deadline guide walks the whole catch-up path, and your first submission covers the setup chain screen by screen.
Frequently asked questions
When did digital waste tracking start in Wales?
1 October 2026, alongside England. Permitted waste receiving sites in Wales have had to report every load since then.
Who enforces it in Wales?
Natural Resources Wales, NRW. The service itself is the UK-wide Digital Waste Tracking Service run by DEFRA.
Does LoadLog check Welsh carrier registrations?
Yes. The carrier lookup covers all four UK public registers, including the one for Wales, so a carrier registered in Wales is checked as the record is created.
Our site is not set up yet. What now?
Set up this week and the catch-up is quick: create an account, register, and bring loads you have already received across in a batch. Every load carries its own two working day window, so starting now stops more windows closing.
Do Wales and England have the same rules?
Yes. It is the same service with the same two working day window; only the regulator differs, with NRW in Wales and the Environment Agency in England.
What does LoadLog cost?
The free plan covers five notes a month. Compliance Lite is £12 a month for unlimited notes. DEFRA charges £26 per year for each organisation.
Compliance Lite is £12 a month with unlimited notes, and the free plan covers five a month.