Digital waste tracking for UK waste receiving sites

DWTS becomes mandatory for waste receiving sites in October 2026. Get ready with LoadLog.

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🎉 Limited-time offer: Compliance Lite is free until the end of 2026 for all users who sign up before October 2026. Claim this offer →

Why digital waste tracking matters

Paper Waste Transfer Notes have been the backbone of UK waste compliance since the 1990s. From October 2026, that changes. Under Section 58 of the Environment Act 2021, DEFRA's Digital Waste Tracking Service (DWTS) replaces the paper WTN with a single digital record for every waste movement in the country.

For permitted waste receiving sites, transfer stations, recycling facilities, skip yards and landfill operators among them, this means every incoming load has to be recorded digitally within two working days of arrival. A WTN written out by hand and filed in a folder is no longer good enough.

LoadLog connects directly to the DEFRA DWTS API, so you can record a load, capture the signatures and submit the Waste Transfer Note without leaving the yard. No paper trail to lose, no spreadsheet to maintain and no enterprise software to learn.

How it works

1

Record the load

Enter the waste description, EWC code, vehicle registration, carrier details and destination site into a simple form on any device, phone, tablet or desktop. The form mirrors DEFRA's required fields, so nothing gets missed.

2

Sign digitally

The waste producer, carrier and receiver each sign on screen. Every signature is timestamped and bound to the record, so there's no paper to print, post or lose.

3

Submit to DEFRA

One tap sends the completed Waste Transfer Note to the DEFRA Digital Waste Tracking Service through our direct API integration. You'll get a confirmation receipt and a DEFRA submission ID within seconds.

Built for the sites that receive waste

LoadLog is built for permitted waste receiving sites, the organisations legally required to record incoming waste movements from October 2026:

  • Skip hire companies
  • Independent waste transfer stations
  • Recycling facilities and materials recovery facilities
  • Landfill operators
  • Any permitted site that receives waste from carriers

If your site holds an environmental permit and takes in waste from carriers, LoadLog gets you compliant without the cost of a full enterprise system. From October 2027, waste carriers, brokers and dealers join the scheme too. LoadLog will extend to support carrier accounts ahead of that date.

Everything you need for waste compliance

Built specifically for UK waste receiving sites, not bolted on from a generic ERP.

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Works offline

Record and sign Waste Transfer Notes with no signal, on remote sites, in shielded buildings or anywhere your connection drops out. LoadLog stores everything on the device and syncs automatically once you're back online.

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Digital signatures

Capture signatures from the producer, carrier and receiver on screen. No paper authorisation, no scanning, no chasing someone down for a wet signature.

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Automatic DEFRA submission

Completed WTNs go to the DWTS automatically, with automatic retry if the connection drops, a full audit trail and a confirmation receipt for every submission.

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Carrier verification

Every carrier registration number is checked automatically against the Environment Agency's public register, so you know who's collecting or delivering waste before they arrive on site.

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PDF records

Every submitted WTN generates a professional PDF copy you can download, print or email, ready for your own files or an Environment Agency inspection.

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Full audit trail

Every field, every edit and every submission is logged with a timestamp, giving you complete traceability for compliance reporting.

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Role-based access

Set up Admin, Operator and Viewer accounts for your team, so the right people can create and submit WTNs while everyone else can see what's needed without the risk of accidental changes.

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Sandbox and production modes

Test your full workflow against DEFRA's sandbox environment before you go live, then switch to production with the same account once you're ready.

Simple, transparent pricing

Start free and upgrade as you grow. No hidden fees, no long contracts, payment by GoCardless Direct Debit.

Free

£0/mo

  • ✓ 1 admin user
  • ✓ 5 WTNs per month
  • ✓ Digital signatures
  • ✓ DEFRA submission
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Compliance Lite

£12/mo

  • ✓ 1 admin + 2 operators
  • ✓ Unlimited WTNs
  • ✓ EA carrier validation
  • ✓ PDF export
  • ✓ Auto Email PDF
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Compliance Plus

£49/mo

  • ✓ 3 admins + 10 operators
  • ✓ Unlimited WTNs
  • ✓ Multi-site support
  • ✓ Email support
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View full pricing details →

Built on UK-hosted, secure infrastructure

Your waste compliance data stays in the UK. LoadLog is hosted on UK-based infrastructure (Supabase, EU-West-2 region), encrypted in transit and at rest, with a complete audit trail of every action taken on your account. RDC IT Solutions Ltd is ICO registered and built to be fully GDPR compliant from the ground up.

Frequently asked questions

What is the Digital Waste Tracking Service?
The DWTS is DEFRA's replacement for the paper Waste Transfer Note. Under Section 58 of the Environment Act 2021, every waste movement in the UK is recorded on a single digital system instead of on paper kept on site. It's run by DEFRA, the Department for Environment, Food and Rural Affairs, and connects directly to the Environment Agency's enforcement systems.
When does this become mandatory?
Permitted waste receiving sites in England, Wales and Northern Ireland must comply from October 2026. Scotland follows from January 2027. Waste carriers, brokers and dealers join the scheme from October 2027.
Do I need a DEFRA API code?
Yes. You'll register with DEFRA's Digital Waste Tracking Service to get your credentials, and LoadLog uses these to submit your WTNs automatically. If you haven't registered yet, we'll guide you through it during setup. Once DWTS is mandatory, DEFRA also charges its own annual service fee of £26 per legal entity for access to the platform, separate from your LoadLog subscription.
What is a Waste Transfer Note?
A Waste Transfer Note, or WTN, is the legal record created every time non-hazardous waste moves from one party to another, for example from a carrier to a receiving site. It records what the waste is, where it came from, who carried it and where it ended up. From October 2026, this record has to be created and stored digitally through the DWTS rather than on paper.
What happens if I miss the deadline?
Operating without a compliant digital record after your mandatory date can lead to a fixed penalty of up to £5,000 per incident, a variable penalty with no upper limit for serious or repeated breaches, and in the most serious cases, criminal prosecution. Your environmental permit can also be suspended or revoked.
Can I try LoadLog before committing?
Yes. The Free plan gives you 5 WTNs a month with no credit card required, so you can test the whole workflow, from recording a load to submitting it to DEFRA's sandbox environment, before paying for anything.
Is my data secure?
Yes. All data is hosted in the UK, encrypted in transit and at rest, and backed by a complete audit trail of every action on your account. RDC IT Solutions Ltd is ICO registered and built to GDPR standards.
What support do you provide?
Every plan includes email support. Enterprise customers also get access to a dedicated support portal. Full details are on the Pricing page.

Ready to get started?

Set up your account in minutes and be ready well before the October 2026 deadline.

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